Gymnastics club software built here, for how Australian clubs actually run.
Classes, billing, competitions and retention in one place, priced in AUD and hosted in Australia. One price whatever size you are, and two months free to see whether it suits you.
Most club software is American, and you can tell
The big names in club management were built for American gyms, and the fit shows up in small ways that add up. Pricing that climbs as you enrol more children. Accounting that assumes you are not on Xero. Sales tax rather than GST. Semesters rather than four terms. Support hours that land while your club is asleep, and a monthly bill that moves with the exchange rate.
None of that makes them bad products. It makes them products designed somewhere else, and every Australian club using one has quietly built workarounds for the gaps. A spreadsheet for Gymnastics Australia fees. A wall calendar for working with children checks. A bookkeeper rekeying invoices into Xero by hand.
Saltari is built in Australia for Australian and New Zealand clubs, so the things you work around are the things it does.
What you run day to day
Classes and enrolments
Programs, levels, terms and casual sessions. Waitlists that promote automatically when a place opens, makeup requests that hold a real spot in the class you nominate, and a check in kiosk for the front desk.
Billing that suits an Australian club
GST shown as its own line so what you hand a family is a valid tax invoice. Autopay, family balances, arrears follow up, sibling discounts and punch passes, all in AUD.
Competitions come with it
Live scoring on judge tablets, results by division and age group, and a public scoreboard families can watch from the stands. Not a separate product line and not an extra invoice.
Retention and the day in front of you
Command Center opens on today: who is on, who has not checked in, what is overdue. Retention Radar flags families going quiet before they quietly leave.
The Australian specifics, done properly
These are the parts that are easy to overlook until you are the one doing them by hand every term.
GST that behaves
Tax is configured per club and shown separately on the invoice, so a family gets a document their accountant accepts and you are not unpicking it at BAS time.
Xero, not just an export
Approved coach hours become timesheets in Xero payroll against the earnings rate you choose. Invoices and payments reconcile without a spreadsheet in the middle.
WWCC and first aid expiry
Working with children check numbers and expiry dates sit on the staff record with first aid, so an expiry is something you see coming rather than something you discover.
Gymnastics Australia membership
GSA fees can be billed on a set date each year and pro rated for students who join partway through, instead of being chased by hand every season.
School terms, not semesters
Enrolments, holiday programs and makeup windows are built around four terms and the breaks between them, which is how an Australian club actually runs.
Your clock and your money
Billing days, attendance and every daily job run on Australian time, so an invoice dated the first goes out on the first. Prices are AUD, so what you are charged does not move with the exchange rate.
Makeups, waitlists and the front desk
Ask anyone running a gymnastics club what eats their week and makeup classes come up first. A family misses a Tuesday, someone promises them a spot on Thursday, and nobody is quite sure whether Thursday has room. Saltari holds a real place in the class you nominate, gives it back if the request is cancelled or expires, and will not let a session take more children than it has spots for.
Waitlists work the same way. When a family drops out, the next child on the list is promoted into the free place rather than sitting there while somebody remembers to check. Coaches take the roll on a kiosk or a tablet, and the office sees the numbers as they happen rather than at the end of the night.
Getting paid without chasing
Fees go out automatically on the day you choose, GST shown separately, against a card the family has saved. Where a payment fails, the follow up runs on its own and the family is told what happened rather than finding out at the door. Sibling discounts apply themselves. Punch passes suit the families who cannot commit to a full term.
Balances sit against a family rather than a child, which is how parents think about it when they have two or three in the gym. Approved coach hours become Xero payroll timesheets against the earnings rate you set, so the same hours you approved are the hours that get paid.
Competition day
Judges score on a tablet. Results calculate per division and age group, so a level three gymnast is placed against the other level threes rather than against the whole floor. A gymnast still mid rotation is not ranked as though she had finished. The public scoreboard updates live, so families in the stands and grandparents at home are watching the same thing.
Concerts and displays work the same way, with numbered routines, a locked running order, cast lists and a backstage check in that records who dropped a child off and who collected them.
What it costs
- One price of $150 AUD a month, or $1,500 a year with two months free
- Unlimited students, unlimited coaches, unlimited locations
- Two months free to start, with no credit card
- Competitions, performances, skills tracking and the parent app included
Per student pricing punishes a good season. A club that grows from 200 to 600 members on a per head plan can end up paying three times as much for the same software, which is a strange thing to be charged for doing well. One price means the number on your bank statement is the same in a bumper year as a quiet one.
Common questions
How much does gymnastics club software cost in Australia?
Saltari is $150 AUD a month, or $1,500 a year. That is the whole price. It does not change with how many students, coaches or locations you have, so a club that grows from 200 members to 600 pays the same as it did. Most of the alternatives charge per student or per active family, which means the better your season goes, the more your software costs. Competitions, performances, skills tracking and the parent app are included rather than sold as tiers.
Does it handle GST and Australian tax invoices?
Yes. GST is configured for your club and shown as its own line on the invoice, so what a family receives is a valid tax invoice. Payments and invoices flow through to Xero, so your bookkeeper is reconciling rather than rekeying.
Can we move across from iClassPro?
Yes, and clubs regularly do. Students, families, classes and enrolments come across. Payment history and saved cards do not, so ledgers start fresh and parents re-enter a card once. There is a written guide covering what to bring and in what order. Founding clubs get the migration done for them at no cost. The two months free exist so you can run both in parallel for a term without paying twice.
Does it track working with children checks?
Yes. WWCC numbers and expiry dates live on the staff record alongside first aid expiry and background check status, so you can see what is about to lapse instead of finding out when someone cannot be rostered.
What about Gymnastics Australia membership fees?
GSA membership billing runs on a date you set each year and can be pro rated for students who join mid year, so the fees go out with everything else rather than being a separate exercise every season.
Do parents get an app?
Yes. Parents see their schedule, invoices and payment methods, book makeups, complete forms and consents, and follow their child’s skills. During a competition or a concert they can watch the scoreboard or the running order from wherever they are sitting.
Where is our data held?
On Azure in Australia, and support is an Australian team on Australian hours. If something goes wrong at six on a Tuesday evening you are not waiting for an American office to open.
Where to next
Coming from iClassPro? Read the migration guide or compare the two on Saltari vs iClassPro. Weighing up the field more broadly, there is a rundown of iClassPro alternatives. We are early enough that the case studies are still being written with our founding clubs rather than finished, and that page says so. Or take a Founding Club seat and lock the price for two years.
Have a look before you commit to anything.
Two months free, no credit card, unlimited locations from the first day. Set up over a term and see how it goes.